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Signing of Application

The process of signing an application means that the registrant or a representative of the registrant has to sign an application submitted to a registrar in order to verify their identity and to establish their intent.

Acceptable only in the case of a natural (private) person:

  • A signature written by hand in the presence of a representative of the registrar;
  • Through a certificate enabling the digital identification of a person who has given an electronic signature using the Estonian ID card or Mobile ID. This also applies to e-residents or if the country in question has been accepted by the EIF. A list of accepted foreign countries is available HERE.
  • Other methods that are considered equal to delivering a signature include a bank transfer or a transfer made through a verified PayPal account to the registrar, if the transfer is made from a bank account or a verified PayPal account registered to the registrant.
NOTE! When receiving an application, do not forget to check the validity date of the personal identification document and/or the validity of the electronic signature!

Accepted only in the case of a legal person:

  • A signature of a representative of the registrant, written by hand in the presence of a representative of the registrar;
  • Through a certificate enabling the digital identification of the representative of the registrant who has given an electronic signature using the Estonian ID card or Mobile ID. A signature given by an e-resident of Estonia or a foreign country which is accepted by the EIF is considered equally acceptable. A list of accepted foreign countries is available HERE.
  • Other methods that are considered equal to delivering a signature include a bank transfer or a transfer through a verified PayPal account to the registrar, if the transfer is made from a bank account or a verified PayPal account registered to the registrant who is a legal person or a representative of the registrant.
NOTE! When receiving an application, do not forget to verify the existence of the legal person through the Business Registry or a Registry Card which confirms the legal capacity of the legal person and right of representation of the Member of the Board!

Important Considerations:

  • The registrar must verify the identity in accordance with the above requirements before performing the service of registration! The registrar may offer one or several of the identity verification methods listed above!
  • Identity verification and establishment of intent should be viewed as two separate processes. In the course of establishing the intent of the person, the registrar ensures that the person has the right to submit the application, but verifying that the person is who they claim to be should not be neglected either;
  • If identity is verified at the presence of a representative of the registrar, there is no obligation to make a copy of the personal identification document! However, having a copy of the document is recommended to avoid potential future problems;
  • In other cases, copies have to be forwarded to the EIF (e.g. a statement of the bank or PayPal Verified account, and the invoice), in order to show that the identity has been verified!
  • The board of a legal person, or a body replacing it, is a legal representative of the legal person. A legal person can also be represented by a person who has been authorised to do so with a written authorisation letter by a member of the board. 
  • As an example, we recommend using this resource for translation: http://www.freetranslation.com
Potential problems:

  • When an application by a legal person is being signed by a representative of the legal person and the representative's right to represent the legal person is being verified, it should be checked that joint right of representation has not been established for the legal person in the Business Registry. Joint right of representation means that a single member of the board is not authorised to submit the application to the registrar.
  • If a member of the board of a legal person, who is not the administrative contact of the domain, wants to perform operations regarding the domain? If the member of the board has an equal right of representation (not a joint right of representation), he or she has the right to perform operations regarding the domain even if he or she is not the domain's administrative contact. In such a case, the registrar has to ensure that the person is a member of the board of the legal person holding a valid right of representation.
What should be done if the application or documents attached to it are not in the Latin alphabet?

  • All applications submitted to the registrar must be in the Latin alphabet.
  • It is up to the registrar to find a method to ensure that the contents of an application's attachment, which is not in the Latin alphabet (e.g. a certificate of the validity of the legal person, or a payment receipt of the bank/PayPal Verified transaction) corresponds with the data presented in the application submitted in the Latin alphabet.
  • If the registrant has submitted an application with an attachment that is not in the Latin alphabet, the registrar is entitled to request a translation of the document in order to be able to verify its contents.
  • The registrar is not obliged to request a translation from the registrant, and may use a dictionary to understand the contents of the non-Latin alphabet content.
  • At the same time, however, it is important that the registrar follows the general principle of identity verification that the identity of the registrant is verified and the intent of the registrant established!
Related topics:
Updating Contact Information
Processing and Protection of Personal Data
Rights of Registrars
Obligations of Registrars

Related sections in the Domain Regulation: 4.1.2 and 41 with subsections; section 7 with subsections of the Registar Contract.